Open the trip
Record the vehicle, driver, route, advance and loading details your office already keeps.
Trip settlement
Settle a clear trip from the slips you already receive.
A complete, matched diesel, toll or repair record can move into the trip file. If the photo is unclear, the amount conflicts, or the vehicle does not match, it stays in review.
Collect the slips
Drivers can send supported photos and PDFs to the connected WhatsApp account. The office can upload the same files.
Review, then post
Clear matched costs can post. Everything else waits until someone checks the original and applies the record.
What the settlement can include
- Diesel: litres, amount and vendor when the slip or message is clear enough to match a vehicle.
- Toll: a FASTag or toll amount saved against the vehicle and, when known, the trip.
- Driver pay: pay recorded for the trip or work day, using the rate your office enters.
- Other costs: repair and other expenses that have been reviewed and posted.
A blank worksheet is available if the office still wants a paper check: driver trip settlement template.